Document Controller

As a Document Controller, you will have the opportunity to work closely with an Information Manager, ensuring the smooth handling of vital documents. This role offers a blend of on-site and remote work, giving you the flexibility to balance your professional and personal life. After a probationary period of 6 months, you can enjoy 3 days in the office and 2 days working remotely each week.

Principal Responsibilities: 

•  Internal document/content standards covering the full information management lifecycle (organisation, workflow, creation, repository, exchange, versioning, publishing and archiving)
•  Common Data Environment for information control for UKPN Services
•  Provide governance of document types, indexing, numbering, format, review, dispatch, recording and archiving
•  Provide advice on layout, editing and formatting of documents, ensuring detail is maintained
•  Assist project teams during internal or external audits of the project and document management system and ensuring compliance
•  Collaborate with client and subcontractor information control departments to ensure ease of communications
•  Administer graphical and non graphical information for existing projects and for any future contract
•  Ensure contractual obligations for responses to document transmittals are escalated
•  Maintain systems to keep all unnecessary paper and hard copy documentation to a minimum
•  Ensure allocated project workspaces on the CDE is maintained by the following:
•  All incoming and outgoing project information is recorded
•  Update and maintain the Master information Delivery Plan (MIDP) using details from all project Task Information Delivery Plans (TIDP)All documentation requiring review is undertaken promptly
•  All hard copy documentation is scanned and stored electronically and logically for ease of future retrieval
•  All legislative, UK Power Networks Services and contract requirements are maintained within a central library
•  All policies, procedures and forms go through the appropriate approval process
•  Coordinate the review of project information requiring regular review and updating
•  Regular update of relevant document/transmittal registers with accuracy and track, collate and report on issues, risks, reports and registers
•  Assist project teams with written reports related to information control
•  Respond in a pro-active, informative and helpful manner to enquiries from staff and external partners either in person, by phone or by e- mail
•  Control information flows with external suppliers following document control requirements
•  Ensure that the project team is adhering to document control processes and procedures
•  Engage with partners
•  Provide reports on the status of documents at any given time
•  Undertake additional activities commensurate with the job level and competency

• Ability of building relationships with a variety of people at all levels in the organisation
• Information control experience in an engineering and project environment
• Use of initiative in making decisions with the ability to identify problems, understand important issues, investigate alternatives and apply judgement
• Knowledge and application of Microsoft Word, PowerPoint, Outlook and advanced Excel use
• Use Bentley ProjectWise, AssetWise and Asite, and mainstream Document Management tools commensurate with information management (Business Collaborator, SAP, Construction, Testing & Commissioning, Commercial, Close-out)
• Well organised, possessing ability to meet targets
• Incorporate and manipulate Microsoft Excel to produce dashboard reports, dependant on the needs of a project
• Use Bentley ProjectWise, along with the ability to manage the needs of a project, as and when they are awarded

•  Experience working in electricity/rail infrastructure projects
•  English language qualification
•  Experience with ProjectWise, Asite and AssetWise and AutoDesk ACC
•  Experience using file transfer protocols to exchange documents between UKPN Services and their clients

UKPN Services pride themselves on  solving energy challenges through innovative solutions, delivering resilience, cost efficiency and sustainability to deliver a bright energy future. The are at the forefront of the energy transition, enabling the decentralisation of energy to a more sustainable, affordable and secure system.

Through their inspired thinking, assured solutions, integrated delivery and long-term expertise, they deliver safe, reliable and innovative bespoke energy solutions enabling organisations to concentrate on their core business. Employing world-class engineers and professionals, UKPN Services pride themselves on the expertise of their people to create long-term strategic partnerships and deliver for their clients.

UKPN Services are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, martial status, disability, gender identity, or expression, or veteran status. They are proud to be an equal opportunity workplace.